Template Editor

Default

Sets whether the template is default or not in the system. You can only have one default. The default template will have a green checkbox button next to it in other pages.

Basic

Enter a custom name for the template.

Select the applicable external system from the Select System drop-down. This will ensure all the metadata from the selected external system is available to apply to the folders within the template.

Availability

Specifies from which CAM dialogs the template will be available for selection

• All- Workspace Wizard and Manage Folders dialog.

• Top Level - only Manage Folders dialog top level when invoked on a workspace

• Second Level and below - Manage Folders dialog when invoked on a folder or sub-folder

• Workspace Creation only - Workspace Wizard only.

Metadata Filters

Based on the filters specified here, the template will be available for selection in the Manage Folder dialog when the metadata of the selected workspace or folder matches the value added here.

1. Click the Add Filter button. To assign metadata, either click the drop-down menu and select from the list or manually enter the value, which will auto-complete if it is assigned in Administration>Metadata.

2. Set a default value for the metadata filter and click Save.

3. To delete an added filter click the Remove button.

For iManage users adding metadata, note that iManage requires userid’s be encased in %%. Like %alexey.marcus%

You can also use %% around SessionUserEmail like %Test@email.com%.

Basic

Enter a custom name for the folder.

• Clicking on the name of the folder of the template allows to set the name to be displayed as a column(s). (NetDocuments allows this feature)

  • 1 column

  • 2 columns

• Refresh the page to take effect.

Folder Type

Select the Folder type to be added under the Template. Read here for more details.

Show as

Specifies the behavior of the check box that precedes a folder in the Manage Folder dialog. Additionally, folders marked as Required cannot be deleted by users.

• Checked - Checked by default, but users are allowed to uncheck it.

• Required - Checked by default, and users are not allowed to uncheck it

• None - Unchecked by default, and users are allowed to check it.

Prefix/Suffix

Specifies how users can customize the name of the folder.

• Allow Prefix - Users can add custom text to the beginning of the folder name.

• Allow Custom Name - Users can assign a custom name to the folder.

• Allow Suffix - Users can add custom text to the end of the folder name.

• None - Users cannot make changes to the folder name.

Default Security

Sets the default security for the folders on a template, to Public, View or Private. For iManage, this option will display by default. This is available for NetDocuments, iManage and Office365. This option is available in CSV too.

Security

Assign security to the folder to locks down the folder to specific users or groups. If access to a folder is denied here to a user/group, they cannot view the folder in the workspace.

1. Click the Security tab in the right hand side panel.

2. Click the New Member button. In the Add Member window, select the radio button to assign security to a User or Group.

3. Based on the selection, select the User or Group from the drop-down. To assign a user/group, either click the drop-down menu and select from the list, or manually enter the value by clicking the plus sign, which will auto-complete if the user is assigned in Administration>Users and Groups

4. Select the radio button to allow or deny permission to the user/group.

5. Select the Role to be assigned to the user.

6. Click Submit.

Dynamic Security

Security can be set by using comma separated variables of the metadata to pull from to set security. For example @custom7@, workspace.@custom1@, or @groupid@ can be used to pull the object to apply the security to the workspace, folder, or document.

Order

Displays the order of which to set. This order is used by default.

Metadata

Folders defined in a template can be assigned metadata. The values of the folder metadata can be defined using variables that are replaced with the workspace's metadata upon creation of the folder. (For e.g. for folder description, CAM uses the metadata values of ClientId and MatterId as @ClientId@@MatterId@). The metadata value at run time is replaced with the actual workspace value. Metadata added to search folders are treated as search parameters.

1. The Metadata tab here displays all the metadata assigned to the folder. Click the Edit button to update the metadata.

2. Click the New Metadata button to add new metadata to the folder. Click the drop-down menu and select from the list or manually enter the value, which will auto-complete if it is assigned in Administration>Metadata.

3. Set a default value for the metadata filter and click Save. The drop-down displays all value(s) assigned to the metadata in Administration>Metadata>Manage.

   Open

   

   4. Click the above sign to add a new metadata value. In the New Metadata Value dialog, enter the Metadata ID and the Description. Click Save.

Metadata Use Cases

• The user can add the same metadata values multiple times to one field. This will take the values as an OR statement. E.g. ClientId= 'Apple' or 'Amazon' or 'Apple' would be adding values Apple and Amazon to the field Client.

• An AND search is all the parameters used on the template. For example, it can be ClientId=”Apple”, “Amazon” and AppType=”Application”

Availability

Specifies the folders levels at which the folder can be created.

• All - Available for use at all folder levels, including workspace creation

• Workspace Creation only - Available only during workspace creation

• On Demand Folder Creation - Available only when using the Manage Folders at the level specified in the drop-down menu.

1. Top Level Only - Top level of a workspace.

2. Second level and below - All levels below the top level.

3. Any level - All levels within a workspace.

Config

Opens the Template Config panel.

Generate Template

Opens the Generate Template dialog in the left hand side pane.

Import Templates

Opens the Import Templates dialog. Importing templates allows users to import templates from CAM from another CAM system (as long as the metadata and systems are similarly connected).

Upload Templates

Opens the Upload Templates dialog. The Upload templates functionality allows firms that configured templates in Milan to upload the Milan folderTemplate.config xml file into CAM to recreate the templates in CAM. This way firms don't need to manually recreate all their Milan templates.

Once the upload is complete, the user should review the metadata on each folder to make sure the metadata is correct. They can also edit the foldertemplate.config file prior to uploading to remove any unnecessary folder level metadata such as @clientid@ and @matterid@.

Export Templates

Allows to export the templates.

Add Folder

Opens the Add Folder dialog in the left hand side pane.

Add Metadata

Sub-folders within a folder can be assigned metadata. The values of the folder metadata can be defined using variables that are replaced with the workspace's metadata upon creation of the folder. (for e.g. for Matter metadata the value can be defined as @Matter@). The metadata value at run time is replaced with the actual workspace value. Metadata added to search folders are treated as search parameters.Variables are case insensitive so users can use @ClientId@ and @clientid@ equivalently without issue.

1. Select the Add Metadata option from the drop-down.

2. In the Add Metadata window, select the Metadata name. To assign metadata, either click the drop-down menu and select from the list or manually enter the value, which will auto-complete if it is assigned in Administration>Metadata.

3. Set a default value for the metadata filter and click Save. The drop-down displays all value(s) assigned to the metadata in Administration>Metadata>Manage.

   Open

   

4. Click the above sign to add a new metadata value.

5. In the New Metadata Value dialog, enter the Metadata ID and the Description.

6. Click Save.

The dialog displays the format and sample the new metadata needs to be entered.

Note: Parameters accepted format is parameter=@parameter@ Example clientid=@clientid@

Scenarios for Metadata:

• The user can add the same metadata values multiple times. This will take the values as an OR statement. E.g. Metadata Client= 'Apple' or 'Amazon' or 'Apple'

• The user can add different metadata values. The statement would be considered an AND statement. E.g. Metadata Department='Litigation' and 'Corporate'

When you configure multiple servers for iManage and multiple regions for NetDocuments, the following optional fields appear when you add metadata: Repository and database.

Metadata Scenarios with Multiple Servers and Regions:

• If you do not specify a repository or a database, the values will be retrieved from the default repo and database.

• If you choose a repository but do not choose a database, the values will be retrieved from the repository's default database.

• If you select both the repository and the database, the values will be retrieved from the latter.

Delete

Opens the Configure Template Editor dialog. Click the Delete button to delete the folder.

Move/Copy Folder

Opens the Move/Copy Folder dialog.

Save as new folder

Allows to save the folder as a new folder within the template.

Template ID

Displays template name, cannot edit/update.

Template Title

Allows to edit Template Title.

Select System

Select system name from the drop down.

Folder

iManage, NetDocuments, Office365 OneDrive Tab and OneNote

Tab

iManage

Site

O365

Channel

Office365

Team

Office365

Group

Office365

Saved Search

NetDocuments

Search Folder

iManage

Add Folder

Opens the Add Folder dialog in the left hand side pane.

Add Metadata

Sub-folders within a folder can be assigned metadata. The values of the folder metadata can be defined using variables that are replaced with the workspace's metadata upon creation of the folder. (for e.g. for Matter metadata the value can be defined as @Matter@). The metadata value at run time is replaced with the actual workspace value. Metadata added to search folders are treated as search parameters.

1. Select the Add Metadata option from the drop-down.

2. In the Add Metadata window, select the Metadata name. To assign a metadata, either click the drop-down menu and select from the list or manually enter the value, which will auto-complete if it is assigned in Administration>Metadata.

3. Set a default value for the metadata filter and click Save. The drop-down displays all value(s) assigned to the metadata in Administration> Metadata> Manage.

   Open

   

4. Click the above sign to add a new metadata value.

5. In the New metadata value dialog, enter the Metadata ID and the Description.

6. Click Save.

The dialog displays the format and sample the new metadata needs to be entered.

Metadata here supports multiple metadata values by comma separating here. This will implement the IN clause.

Scenarios for Metadata

• The user can add the same metadata values multiple times. This will take the values as an OR statement. E.g. Metadata Client= 'Apple' or 'Amazon' or 'Apple'

• The user can add different metadata values. The statement would be considered an AND statement. E.g. Metadata Department='Litigation' and 'Corporate'

• The user can add different metadata values within a set. The statement would be considered an IN statement. E.g. Metadata Department IN( 'Litigation', 'Corporate')

Delete

Opens the Configure Template Editor dialog. Click the Delete button to delete the folder.

Move/Copy Folder

Opens the Move/Copy Folder dialog

Save as new folder

Allows to save the folder as a new folder within the template.

Folder Name

Enter a custom name for the folder.

Folder Type

Select the Saved Search folder type to be added under the Template

Search Query

Enter a search query to be executed within the workspace. All documents that match the search query will be included in the Saved Search folder.

Show as

Specifies the behavior of the check box that precedes a folder in the Manage Folder dialog. Additionally, folders marked as Required cannot be deleted by users.

• Checked - Checked by default, but users are allowed to uncheck it

• Required - Checked by default, and users are not allowed to uncheck it

• None - Unchecked by default, and users are allowed to check it.

Prefix/Suffix

Specifies how users can customize the name of the folder.

• Allow Prefix - Users can add custom text to the beginning of the folder name

• Allow Custom Name - Users can assign a custom name to the folder

• Allow Suffix - Users can add custom text to the end of the folder name

• None - Users cannot make changes to the folder name

Select All

To select all the workspaces, after selecting this option you can see Clear All to clear all selected workspaces. Click the Filter button to search the specific workspace.

Workspace Name

Display the workspace names that are associated with the Template.

Server

Display the server where your workspace has been created.

Database/Cabinet

Display the database or cabinet name.

System

Display the system. Click the Filter button to search the specific system.

Options

These allow specific apply to workspace commands.

• Add Folders

• Delete empty folders

• Update metadata

• Update security

• Update folder name

Add Folders

Folders not present in workspaces created from the selected template are added. This option is only effective for templates used for workspace creation. Folder is added along with the security and metadata of the new folder. A warning message will appear to intimate the process.

Delete Empty Folder(s)

Allows the user to removes empty folders from the selected workspace.

a. Do you want to delete the search folders too? : Selects Yes to remove empty search folders from the selected workspace or selects No to keep empty search folders rom the selected workspace.

Open

A warning message will appear.

Update Folder Name

Select this to update the folder name. This also can update on demand folders.

Update Metadata

For iManage and Netdocuments:

A message will appear to confirm 'Do you want to update the metadata of all documents'. If select Yes,

1. Add/Update Metadata on Folder, Sub-folders and Documents for inherited and non-inherited folders.

2. It will rename folder and sub-folders(if changed)

For rest of the external systems:

Any metadata configured in the template are re-applied to the workspaces and folders created from the selected template.

Update Security

For iManage and Netdocuments:

A message will appear to confirm 'Do you want to update the security of all documents in a folder?'. If select Yes, then only folders with unique security will be refiled. If a document default security is more secured than the folder then the document will be skipped e.g. document default security is private but the folder is public.

For rest of the external systems:

Any security settings configured in the template are re-applied to the workspaces and folders created from the selected template.

Reason

An optional explanation for the changes to the template.

Add Folders

Folders not present in workspaces created from the selected template are added. This option is only effective for templates used for workspace creation. Folder is added along with the security and metadata of the new folder. A warning message will appear to intimate the process.

Delete Empty Folder(s)

Any empty folders in workspaces that were created from the selected template are deleted. A warning message will appear.

Update Metadata

Any metadata configured in the template are re-applied to the workspaces and folders created from the selected template.

Update Security

Any security settings configured in the template are re-applied to the workspaces and folders created from the selected template.

Reason

An optional explanation for the changes to the template.

Add Folders

Folders not present in workspaces created from the selected template are added. This option is only effective for templates used for workspace creation. Folder is added along with the security and metadata of the new folder. A warning message will appear to intimate the process.

Update Metadata

For iManage and Netdocuments:

A message will appear to confirm ' Do you want to update the metadata of all documents'. Select Yes to reapply metadata on documents and sub folders.

For rest of the external systems:

Any metadata configured in the template are re-applied to the workspaces and folders created from the selected template.

Update Security

For iManage and Netdocuments:

A message will appear to confirm 'Do you want to update the security of all documents in a folder'. Select Yes to reapply security on documents.

For rest of the external systems:

Any security settings configured in the template are re-applied to the workspaces and folders created from the selected template.

Reason

An optional explanation for the changes to the template.

New Template Name

Enter unique valid name. By default, it appends copy to the existing template name. User can change to new unique name.

Template name is valid!

Validates template name instantly, if exist throws an error “Template with the same name already exists!”

System

Select system name from the drop down

Template preview

Displays the existing folder structure

Add Folders

Folders not present in teams created from the selected template are added. This option is only effective for templates used for teams creation. Folder is added along with the security and metadata of the new folder. A warning message will appear to intimate the process.

Update Metadata

Any metadata configured in the template are re-applied to the workspaces and folders created from the selected template.

Update Security

Any security settings configured in the template are re-applied to the workspaces and folders created from the selected template.

Reason

An optional explanation for the changes to the template.

Copy

a. Select to retain the folder in the original template and create a copy of the folder in the selected template

Move

b. Select to move the folder from the original template to the selected template.

Yes

Select to delete folder from selected workspaces if its empty.

No

Select to delete folder from template only and not to delete folder from the workspace

Yes

Select to delete folder from selected workspaces if its empty.

No

Not to delete empty folders from workspaces.

Yes

Select to delete folder from selected teams if its empty.

No

Not to delete empty folders from teams.

Level 1

Root level under a workspace

Level 2

Second level under a workspace

Level 3

Third level under a workspace

Level 4 and below

Fourth level and lower under a workspace

Duplicates

• Import with different name and id - Select to import the file without overwriting the existing template. (in case there is a template with the same name and id)

System

Sets the external system for the template. All available licensed systems are present.

Select a file

Click the Upload button to browse and select a file for import.